Contents of a Written Warning

After and employee has been given an oral warning and If the desired degree of improvement does not follow the verbal warning or if a further incident occurs, whether it is a repetition of the first or a different infraction, a written warning is usually given to the employee by the Manager in accordance with the Personnel Department’s guidelines. The written warning should include: a. a confirmation of the warning discussion; b. a statement of the rule or standard abused or the nature of the unsatisfactory performance; c. a statement describing the improvement that is required; and d. if an infraction such as punctuality or a relatively minor performance problem is under review, a statement that further disciplinary action will follow if corrective action is not adopted to bring about immediate and continuing improvement; or e. if a more serious infraction such as insubordination or a major departure from rules and regulations is under review, a statement that failure to exhibit immediate and continuing improvement will provide cause for termination of employment without further notice or payment in lieu thereof; f. any written warning is to be acknowledged by the employee in writing and a copy retained in the individual's personnel file.